Job Title
Office Administrator/Bookkeeper
Responsibilities
Bookkeeping:
- Proficient user of QuickBooks
- Maintain current A/R accounts
- Process payments received by check and e-transfer
- Monthly client invoicing as required and associated filing
- Deposit checks as posted to A/R
- Track credit card purchases – ensure appropriate use of company credit cards
- Identify opportunities for increased efficiency
- File and sort documents (paper and electronically)
- Data entry for various accounting and journal entries
- Monthly coordination with comptroller/CPA for closing out the books each month
- Payroll:
- Monitor payroll on a weekly basis for any payroll deductions
- Responsible to download Unanet timesheets, and correct or address any payroll changes
on bi-weekly basis - Create QuickBooks bi-weekly payroll input and advise when submitted for approval
Office Organization and Administration
- Unanet (ERP software) administration and project work planning
- Enter new client information into QuickBooks and Unanet
- Ensures that files for A/R, A/P are maintained in good order
- Document procedures, processes and policies
- Contribute to and/or complete special projects as assigned
- Prepare internal presentations, slideshows and documents as required
- All other duties/responsibilities as required, assisting co-workers as required
- Comply with all company policies/procedures
- Backup to Office Manager for greeting and communicating with clients and vendors
- Answer incoming phone calls at front desk when receptionist is away from desk
Key Success Behaviors and Skills
- Attention to detail in technical specifications and written communication
- Performance driven, fast paced and energetic
- Superior communication and interpersonal skills with staff and clients
- Strong in math and accounting
- Keyboard and data entry skills
- Highly alert and structured thought process, and demonstrates problem solving skills
- High organizational skills, time management and analytical skills
- Proficient with computers, technology savvy
Education & Qualifications
- Bachelor’s Degree or +5 years of relevant experience
- Min 4 years bookkeeping experience
- Min 4 years office admin experience
- Strong Software Knowledge:
- QuickBooks Online, Transaction Pro, Hubdoc, Box
- Unanet (ERP/project management software)
- Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
To apply for this position please send your resume to hr@dcs-engineering.com.