Job Title

Office Administrator/Bookkeeper




  • Proficient user of QuickBooks
  • Maintain current A/R accounts
  • Process payments received by check and e-transfer
  • Monthly client invoicing as required and associated filing
  • Deposit checks as posted to A/R
  • Track credit card purchases – ensure appropriate use of company credit cards
  • Identify opportunities for increased efficiency
  • File and sort documents (paper and electronically)
  • Data entry for various accounting and journal entries
  • Monthly coordination with comptroller/CPA for closing out the books each month
  • Payroll:
    • Monitor payroll on a weekly basis for any payroll deductions
    • Responsible to download Unanet timesheets, and correct or address any payroll changes
      on bi-weekly basis
    • Create QuickBooks bi-weekly payroll input and advise when submitted for approval

Office Organization and Administration

  • Unanet (ERP software) administration and project work planning
  • Enter new client information into QuickBooks and Unanet
    • Ensures that files for A/R, A/P are maintained in good order
  • Document procedures, processes and policies
  • Contribute to and/or complete special projects as assigned
  • Prepare internal presentations, slideshows and documents as required
  • All other duties/responsibilities as required, assisting co-workers as required
  • Comply with all company policies/procedures
  • Backup to Office Manager for greeting and communicating with clients and vendors
  • Answer incoming phone calls at front desk when receptionist is away from desk

Key Success Behaviors and Skills

  • Attention to detail in technical specifications and written communication
  • Performance driven, fast paced and energetic
  • Superior communication and interpersonal skills with staff and clients
  • Strong in math and accounting
  • Keyboard and data entry skills
  • Highly alert and structured thought process, and demonstrates problem solving skills
  • High organizational skills, time management and analytical skills
  • Proficient with computers, technology savvy


Education & Qualifications


  • Bachelor’s Degree or +5 years of relevant experience
  • Min 4 years bookkeeping experience
  • Min 4 years office admin experience
  • Strong Software Knowledge:
    • QuickBooks Online, Transaction Pro, Hubdoc, Box
    • Unanet (ERP/project management software)
    • Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)

To apply for this position please send your resume to